Job Location – Culver City, CA
Type – 4 Week Contract with Possible Extension (Non-Exempt)
Rate – $34.00 – $42.00 per hour
Onsite 5x Days Per Week
Responsibilities
- Prioritizing and facilitating meetings, action items, and tasks for executives supported, often in coordination with other senior-level executives’ priorities and calendars
- Scheduling and preparing for meetings which includes conference room reservation and prep, agendas, calendar invites, and distribution of pertinent related documents
- Creating, revising, and redlining documents, including complex Word, Excel, and Adobe Acrobat files with a mastery of advanced usage, and word processing extensive handwritten comments and changes quickly and accurately
- Using various cloud-based applications for specific tasks such as gathering electronic signatures, accessing corporate databases, etc.
- Managing documents and facilitating the flow of information between different departments and key stakeholders (verbal and written), with attention to time-sensitive follow-ups
- Managing records storage, both digital and paper, including coordination with other staff regarding shared files
- Arranging travel, offsite meeting planning and all aspects of team meetings/events
- Processing related expense reports on a timely basis
- Keeping EVP apprised of staff matters
- Handling phone coverage and managing executive office area including in-person visitors
- Maintaining a relationship with and knowledge of other legal groups and of support departments such as IT, copy services, facilities, mailroom, etc.
- Other general administrative duties (updating databases, creating and maintaining organizational distribution lists, managing subscriptions, ordering office supplies, processing mail, copying, filing, etc.)
- Miscellaneous duties as required
Qualifications
- Minimum 5+ years of experience in an executive assistant-type capacity with a large corporation or law firm
- Execute in a dynamic, fast-paced environment and multitask with ease, while maintaining in strictest confidence and handling with discretion all matters handled by department
- Take initiative, prioritize changing workload effectively, and maintain a solutions-oriented mindset
- Demonstrate critical thinking skills, proactively identify issues, and make timely decisions
- Meet the differing needs of different managers, recognizing that each requires unique support
- Effectively collaborate with all levels of the organization and contribute beyond your range of responsibilities when necessary
- Work efficiently while maintaining attention to detail and delivering accurate work product
- Exercise professionalism and instill trust
- Excellent communication, interpersonal, and organizational skills
- Proficient computer skills, specifically MS 365 Product Suite and Adobe Acrobat